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Digital transformation and print management

AIT’s Nick Taylor takes a look at the role of cloud print management in digital transformation.

Cloud based software as a service (SaaS) has been a key enabler in transforming the way workspaces are designed and managed, you only need to look at Microsoft’s success with Office 365. It’s now harder for businesses to defend not moving to the cloud. Taking advantage of cloud services not only gives businesses direct benefits it also allows them to better leverage other new technologies to become more efficient and innovative.

Printing is a basic business process and one which can be simplified with cloud technology, allowing organisations of any size to print and manage print with greater convenience, more robustness, security and efficiency at a lower cost. Any print management solution that a company adopts should have the future office very much in mind. Businesses should be looking at a solution that is flexible and adaptable to modern needs. Cloud-based offerings are a way of meeting those evolving needs.

Cloud print management as part of a business’s digital transformation will at the very least offer significant reductions in hardware and software investment and reductions in power consumption and CO2 emissions. It supports mobile or remote workers with greater efficiency and security, reduces the IT burden on helpdesks, deployment of upgrades and security patches and allows IT managers to have flexible and scalable IT infrastructures, all of which can be managed centrally.

As with most SaaS solutions providers, they are reliant on their reputation, host data centres have extensive security inbuilt with fail-over and load balancing to deliver the expected ‘always on’ service business expect from cloud providers.

If the adoption of print management solutions is to continue to grow across enterprise and SME markets then more enhanced value, efficiencies and productivity must be offered. Customers are now considering adding workflow solutions to improve their current service and are looking to move traditional and basic print services into a print management solution. This will only be easier if the use of cloud-based solutions increases.

This will allow SMEs, in particular, to use MPS to reduce capital expenditure and improve cash flow and avoid the daunting cost of buying a fleet of devices and there is a recognition that it puts them in a better position to manage print budgets, as it can provide long-term visibility of expenses and reduce the likeliness of hidden costs.

The SaaS model is becoming increasingly important for organisations as they try to get control over the cost of print. Trying to manage a complex print service can be a real drain for businesses, the SaaS model helps ease the burden on IT staff and resource so they can be deployed for more valuable tasks.

AIT are the UK distributors and competency centre for One Q cloud print management solution.

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